UX/UI DESIGN
PROJECT - NOTION CALENDAR
Creating an innovative AI-driven integration tool for Notion, streamlining task management with smart auto-scheduling.
(ROL) GRAPHIC & PRODUCT DESIGNER, RESEARCHER
(SKILLS) BRAND DEVELOPMENT/ USER RESEARCH/ INTERACTION DESGIN / PROTOTYPING / VISUAL DESIGN
(TOOLS) FIGMA / ADOBE CREATIVE SUITE
(TIMELINE) 2024
CONTEXT
Notion is a comprehensive productivity tool that combines note-taking, task management, and project tracking in one platform. It aims to streamline work and personal organization by consolidating various functions into a single interface. Despite its versatility, Notion currently lacks automated scheduling, which limits its effectiveness in optimizing task management and necessitates further enhancements to meet user demands for efficiency.
PROBLEM DISCOVERY
The primary problem is that Notion currently lacks automated scheduling capabilities. This limitation requires users to manually schedule tasks and update calendars, which is time-consuming and prone to inefficiencies.
KEY ISSUES
Manual Task Scheduling
Inefficiencies
User Experience
MAIN OBJECTIVE
The objective of the project is to introduce an "Auto Scheduling" feature in Notion that automates task scheduling and calendar management. This feature aims to streamline workflow processes, reduce the manual effort required in task organization, and enhance team productivity by automatically allocating time for tasks on team members' calendars.
SOLUTION
Development of an Auto Scheduling feature that seamlessly integrates tasks with the Notion calendar using AI algorithms to prioritize tasks. This feature will provide real-time updates and customization options, enabling users to opt out of auto-scheduling if desired.
The implementation is designed to streamline workflow processes, reduce manual effort, and boost productivity, effectively addressing inefficiencies associated with the current requirement for manual task scheduling.
OPPORTUNITY
Manual task scheduling and calendar management can be time-consuming
Need to constantly update and synchronize their tasks and schedules across multiple platforms.
Balancing workload and prioritizing tasks without automated assistance can lead to inefficiencies and missed deadlines.
NEEDS AND GOALS
Feature that automates task scheduling and calendar management
Streamline workflow processes, reduce manual effort, and improve team productivity by automatically blocking out time for tasks and projects on team members' calendars.
Flexibility of manual scheduling, so the feature should also allow for customization, allowing users to opt-out of auto-scheduling if desired.
COMPETITORS AUDIT
ADVANTAGE: Intuitive interface, flexible card-based system, easy collaboration, extensive integrations.
DISADVANTAGE: Limited functionality for complex project management needs, lack of advanced features compared to Notion.
ADVANTAGE: Powerful task management features, customizable workflows, timeline view, good for team collaboration.
DISADVANTAGE: Can be overwhelming for new users, steep learning curve for advanced features.
ADVANTAGE: Highly customizable interface, extensive template library, easy-to-use drag-and-drop functionality.
DISADVANTAGE: Pricing can be high for certain plans, some features may require additional payments.
ADVANTAGE: User-friendly interface and straightforward approach, making it easy for teams, to quickly adopt and integrate into their workflow.
DISADVANTAGE: Its simplicity may limit its appeal for larger teams or those with more complex project management needs, as it lacks advanced features such as customizable workflows and robust reporting.
HMW’s
How might we simplify task and calendar management for Notion users to reduce their manual efforts and increase overall efficiency
FINAL OVERVIEW
Add task attributes including priorities, deadlines, start dates, and also the tags, lists, and other details to schedule.
ADD A NEW TASK
Add all the selected tasks to your Notion calendar to visualize the deadlines.
ADD TO NOTION CALENDAR
ASK AI.
Based on an algorithm and artificial intelligence, it helps to rank tasks within your task manager and calendar capabilities, making it ideal for auto-scheduling.
The real-time auto-scheduling feature ensures that tasks are updated instantly, providing up-to-the-minute accuracy in task management.
ORGANIZE TASKS
The tool allows you to organize tasks based on the date they need to be completed, the type of project, or their priority.
ADD TASKS TO CALENDAR
Add a task directly to your calendar, utilizing the same parameters as in Notion for instant auto-scheduling. The task will be optimally placed to maximize time efficiency, ensuring seamless integration into your schedule.
FINDINGS
The Auto Scheduling feature is expected to streamline workflow processes, significantly reducing the time and effort spent on manual task scheduling.
INCREASED PRODUCTIVITY
With tasks and priorities automatically organized, users can manage their time more effectively, leading to better deadline adherence and less stress.
ENHANCED TIME MANAGEMENT
IMPROVED TASK COMPLETION RATES
Automated scheduling ensures that tasks are set in a way that optimizes completion rates, thus increasing overall productivity and project success.
CHALLENGES
Learning Curve: Users may initially find it challenging to adapt to the new system, particularly if they are accustomed to manual scheduling.
Over-Reliance on Automation: There might be concerns about over-reliance on the automated system, which could potentially lead to issues if the system fails or if users lose touch with the nuances of their scheduling needs.
Potential for Misalignment: Automated systems might not always perfectly align with every user's specific needs or preferences, potentially leading to mismatches between scheduled tasks and actual priorities or availability.